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Please note a free guest pass is only available to over 16’s.

Partners and Policies

 Refund Policy

 

Call Centre, Online and Application Bookings

OCL operates a call centre through which all bookings are centralised across all facilities, supported by online web & mobile applications for booking and payment:

Contact Details:

Oldham Community Leisure, Lord Street, Oldham, OL1 3HA

Call Centre Number: 0161 2077000

E-mail: info@ocll.co.uk

Casual and Membership Activity Categories Cancellation & Refund

  •  A minimum of 24 hours must be given for cancellation of all pre-booked activities in order to receive a refund for the value of that activity;
  • Customers/ Members on the waiting list will be contacted in order of the list. If a person is unavailable no message will be left and the next person on the list will be contacted. The first person to make contact will be offered the place in question;
  • Cancellations can be made by phone or in person, and credits for web transactions have to be obtained via call centre or in centre.

 Block Bookings Cancellation & Refund

  •  A minimum of one month’s notification must be given in order to completely cancel a Block Booking. A refund of any additional payments of unused sessions will be made once the cancellation notice has been confirmed by the Centre.
  • A minimum of 14 days’ notice must be given to cancel a single session within the Block Booking.
  • Exemption to VAT will cease if any session is cancelled by the Club/ Association.

 Course Bookings Cancellations and Refunds

  •  Oldham Community Leisure reserves the right to cancel any course. Courses are run with minimum levels of attendances and are therefore subject to demand. OCL will provide a refund to customers where OCL has cancelled a course or session. If only part of the course is cancelled, the refund will be pro-rota;
  • The customer is not entitled to a refund of course fees for any sessions they fail to attend;
  • If the person enrolled on the course has suffered ill heath, sickness and/ or injury which has prevented them from taking part on the course, a refund will only be issued on receipt of a valid medical certificate or a doctors/ hospital note.

Birthday Party Bookings Cancellation and Refunds 

  • Notice for cancellation of a party must be received at least 7 days prior to the date of the party in order to receive a refund which will be 50% of the value of the party;
  • No refund will be given where notice given for cancellation of a party is less than 7 days prior to the party date.
 

11+ Gym & Classes Policy

 

The number of overweight and obese children in the UK has increased over the past 30 years. “Overweight and obesity in childhood are known to have significant impact on both physical and psychological health. Obese children tend to become obese adults. The epidemic in childhood obesity has led to at least 8000 children in Oldham under 16 years old being obese and more than a quarter of all children being overweight or obese.

There are now nearly 1 in 5 children aged 10-11years in Oldham who are obese and if the current trend continues then two thirds of children will be obese by 2050. There are more than 3 times the proportion of children in Year 6 who are obese compared to 1990 and the proportion that are clinically obese has increased five-fold in the same time period.” (“Healthy Weight, Healthy Lives for Children in Oldham 2010-2015”.)

To help combat this growing trend OCL have developed a new policy for 11-15 year olds that allows them to access a wider range of activities. However the issues relating to safety and ethics surrounding the participation of children in activities at any facility are indeed complex. OCL has established an inclusive policy based on best practice from other Leisure Trusts, our own experience, the ACSM Guidelines for Resistance Training 2000, the ACSM Guidelines for Exercise Prescription 2011 and QLM Guidance note 4 Young Persons Use of Fitness Gym 2016.

 

The table below is a brief summary of the different Pool, Gym & Studio activities 11-16 year olds can attend:

 

11-15 year olds will be issued with colour coded specific bands at each visit so that the staff within the Facility can identify their age easily and be aware of what equipment or activity they are allowed to use/join in. 11-12 years olds will be issued with a green band upon entry and 13-15 years olds will be issued with an orange band upon entry.

 

All 11-15 year old members must complete a Physical Activity Readiness Questionnaire (PAR-Q) prior to use of the Gym. The PAR-Q and membership application form must be signed by the 11-15 years old parent or guardian. The parent or guardian will be informed at this time that they must notify us in writing if there is any changes to be made to the par-q information or if the child has any special requirements.

 

An Induction must be completed prior to use of the gym by all 11-15 year olds. 11-15 year olds can only use the gym at the times detailed in the table below. Within these sessions the gym floor will be supervised by a qualified Fitness Instructor (minimum NVQ L2 in Fitness Instructing) or by a Team Leader.

 

Site Name

Week Day

Weekend

Chadderton Wellbeing Centre

4pm-6pm

11am-1pm

Failsworth Sports Centre

Monday, Tuesday, Wednesday & Friday       3pm-7pm

 

Thursdays                      2pm-7pm

10am-1pm

Oldham Leisure Centre

4pm-6pm

11.30am-1.30pm

Royton Leisure Centre

4pm-6pm

11am-1pm

Saddleworth Pool & Fitness Centre

4pm-6pm

11am-1pm

 

Gym Equipment

 

  1. Cardiovascular Equipment
  • The minimum age for a junior to use the CV equipment within OCL fitness suites is 11 years old.
  • The 11-15 year old member can only utilise the CV equipment within the specified Staffed Gym sessions after they have completed an induction.
  • The 11-15 year old member can only use CV equipment that can be adapted to match their specific size requirements.

 

  1. Resistance Equipment & Power Plate
  • The minimum age for a junior to use the Static Resistance equipment and the Power Plate within OCL fitness suites is 13 years old.
  • The 13-15 year old can only utilise the Static Resistance equipment and Power Plate within the Staffed Gym sessions after they have completed the specific inductions.
  • The 13-15 year old can only use Resistance equipment that can be adapted to match their specific size requirements.

 

  1. Free Weights Equipment & Smith Machine
  • The minimum age for a junior to use the Free weights equipment or Smith Machine within OCL fitness suites is 13 years old.
  • The 13-15 year olds can’t use Free Weights or the Smith Machine without direct supervision of a member of the fitness team.
  • The maximum number of 13-15 years olds that a member of staff can supervise when using the Free Weights or Smith Machine is 4.

 

  1. Unsupervised Cardiovascular & Resistance Training
  • Only those who are 16 years plus are allowed to participate in unsupervised CV & Resistance training sessions.
  • A 13-15 year old who has been identified by a National Talent Program or the British Olympic Scheme are allowed to train outside of Teen Gym hours under the supervision of their parent/guardian or Coach.

 

Studio Classes

The table below breaks down the classes delivered by OCL into 3 different categories; General Classes (11 years +), Basic Weights Classes (13 years +) & Specialised classes (16 Years +). The class timetables will be colour coded into a traffic light system so that members of the public can easily identify which classes they are allowed to safely access.

General Classes

Basic Weights

Specialised Classes

Age 11 years +

Age 13 years +

Age 16 years +

Abs Blast

Body Tone

Body Pump

Aerobics

Bootcamp

Boxer-circuit

Aquacise

Cardio Tone

Grit

Aquajog

Circuit

HIIT

Aqua Zumba

Easy Does It

 Extreme-Circuit

Dance Aerobics

Fitball

 

Fitness Pilates

LBT

 

Line Dancing

Running Club

 

Nordic Walking

  

Pilates

  

Sit & Get Fit

  

Spin

  

Step Aerobics

  

Thai Chi

  

Yoga

  

Zumba

  

 

* Please note that the above list is not exhaustive & will be updated via the OCL website. Participation to Spin classes is subject to the individual being tall enough to safely use the Spin Bike.

 

Studio Instructors will be trained to identify the age of participants via the colour coded band and to complete a verbal age screening prior to the start of every class.

 

Swimming Pool Activities

 

Normal OCL Swimming entry policy applies to all sessions detailed below.

 

  1. Aquacise / Aqua Jog Classes

Swimming Teachers Association (STA) has stated that children aged 11 years + can participate in water based classes this will include:

  • Aquacise
  • Aquajog
  • Aqua Zumba classes.

 

OCLL will allow children 11 years and over, and can swim at least 10 meters to attend Aquacise and Aqua Zumba and at least 50 meters to attend Aquajog classes.

 

  1. General Swim Sessions

11-15 year olds can attend all of the sessions below unsupervised as part of their OCL Junior or Teen Gym membership:

  • Public Swim
  • Splash Session
  • Lane Swim*
  • Swim for a £1
  • Women Only*
  • Female Plus Session*
  • Member Only Swim

* Please note that some sessions have further entrance criteria or a restriction that requires participants to swim only lengths.

 

  1. Specialised Swim Sessions

Participants need to be 16 years + to attend any Adult or Adult only lane session.

 

 Pool Admissions Policy

 

The safety of non-swimmers* and children is the responsibility of the supervising adult who is to be in attendance at all times. The supervising adult must maintain a constant watch over the children and be in close contact with those that are under the age of 8, or are weak or non-swimmers*.

All children under the age of 8 must be accompanied in the water by a parent or responsible adult (aged 18 years and over). An adult cannot be responsible for supervising more than two children under the age of 8.

All non-swimmers* must wear a floatation device unless closely supervised on a one-to-one basis by an adult who can swim*. All non swimmers and those wearing floatation devices are restricted to the designated shallow areas at all times and are not permitted to enter water of a depth greater than 1.35m.

In order that lifeguards can effectively monitor the supervision policy, customers may be asked to demonstrate their swimming ability – we are grateful for your co-operation in helping us to ensure your safety.

*The definition of the ability to swim is defined as the capacity to swim a recognised stroke unaided for a minimum of 50 metres, Jump from the side into water of 1.5 metres or more so that the head fully submerges and tread water for a minimum of 1 minute.

 

 Environmental Policy

 

We recognise that our organisational activities, the services we deliver and the facilities within which we operate, have a significant impact upon the environment.

As part of our commitment to the environment, Oldham Community Leisure pledges to comply with all relevant environmental legislation, implement responsible operational management and promote the efficient use of resources, measurement and controls to both reduce energy consumption and prevent pollution.

Our Objectives

In meeting our own commitment, OCL aims to implement and develop a six-step environmental management strategy:

Policy

Set our policy with commitment from the highest level and embed environmental principles within our strategic objectives and review on an annual basis

Organisation

Establish an effective environmental management structure, with key responsibilities identified and communicated

Environmental procedures

Provide procedures which identify how environmental initiatives will be achieved and deliver our legislative responsibility

Performance Measurement

Monitor progress at improving environmental controls and through external audit and benchmarking through accredited frameworks

Audit & Review

Review the effectiveness of our action plan through regular audits, such as via Green Dragon Award and QUEST to measure continuous improvement

Action Planning

Identify opportunities for improvement, allocate responsibilities that are Specific, Measurable, Achievable, Realistic and Timely 

The actions from our Environmental Policy will run concurrently with the individual targets allocated through the normal business planning process and are directly influenced via the Environmental Procedures, standards and implemented practice as governed through the company Quality System.

For more information regarding OCL’s Environmental Charter commitment please contact us at environmental@ocll.co.uk

 

Swimming Lesson Policy

  1. All OCL Swimming Teachers are fully qualified and have current enhanced CRB disclosure checks or DBS checks before they are allowed to teach.
  2. Swimming Teachers are only responsible for pupils during their swimming lessons and parents/guardians are responsible at all other times. The swimming lesson begins when the Swimming Teacher accepts charge of the pupil and ends when the lesson finishes.
  3. Parents/guardians must remain on the premises whilst the pupil is attending their swimming lessons. This is imperative in case of the unlikely event of a medical emergency, building evacuation or other emergency situation. Pupils must be collected promptly at the end of the lesson.
  4. Parents/guardians must never distract the teacher during a lesson and should direct all communication through the reception staff or via email at swimlessons@ocll.co.uk. Parents/guardians should not to speak with a teacher during the period that lessons are in progress as it is dangerous and will distract the teacher from the supervision of the pupils in their lesson.
  5. A coloured swimming hat will be issued when joining the swimming lessons and new hats will be issued when transferring to the next teaching stage. Lost or damaged hats can be replaced by purchasing a new hat from reception.

Pupil Illness

  1. If your child has been off due to illness then a doctor’s note should be provided and a reduction may be applicable.
  2. If your child has been ill specifically with sickness or diarrhoea OCL would ask that you use a ‘common sense’ approach as whether to bring them to their swimming lesson.

Swimming Lesson Programme

  1. The majority of our learn to swim’ programme classes are held over a 30 minute timeslot (some advanced and adult classes might be 45 minutes or 1 hour) which includes time to take registers.
  2. Pupil to Teacher ratios are in line with ASA & STA Standards.

Swimming Lesson Dress Code & Hygiene

  1. All children should wear appropriate fitting costumes/trunks and shorts specifically designed for swimming. Baggy costumes/trunks can hamper learning.
  2. All children are to wear swimming hats of the correct colour, for hygiene and to assist with children being placed in the correct class on poolside.
  3. No jewellery should be worn during a swimming lesson. Religious or medical bracelets are allowed but should not distract the swimmer from their lesson.
  4. The use of goggles is not permitted until pupils are in a blue hat class. Goggles are permitted if they are prescription goggles, please notify Reception or the swimming teacher.
  5. All swimmers shower before their lesson. Make sure your child uses the toilet before the lesson commences.

 Pupil Progression

  1. Swimming Teachers continually assess all pupils’ progression throughout the lessons.
  2. Progression of all pupils will be at the judgment of the swimming teacher in accordance with badge criteria.
  3. Pupils will be moved up to the next class when they meet the skills criteria required and if there is adequate room in the next stage.
  4. Upon completion of a Stage, an email will be sent to the parent/guardian explaining that the child is ready to move up to the next Stage.
  5. Due to the continuous progressive nature of our programme, and the variety of ability levels within each session, we cannot guarantee a specific time slot on progression, as a space within the next stage may not always be immediately available.
  6. Parents can log onto Home Portal to view their child’s progression which will be updated every few weeks.

Swimming Lesson Payment

  1. Fees will be paid in advance of the lessons.
  2. Direct Debit payments are taken on the day of the month that you have chosen. Direct Debit payers also receive free swimming outside of lessons at any of our centres.
  3. New joiners, taking the Direct Debit option will pay a pro-rata payment for any lessons which take place prior to the first Direct Debit being taken.
  4. 28 days’ notice in writing is required for the cancellation of the Direct Debit.
  5. Failure to provide the full notice period to cancel your swimming lessons when on Direct Debit may result in DFC taking recovery action for the outstanding payment. *DFC Terms and Conditions available on request.
  6. For customers not on Direct Debit, enrolment is available at Reception, which allows pupils to top up at any point, paying for 10 lesson credits at a time. Top up payments can also be made over the phone by calling the Customer Contact Team on 0161 207 7000, or on our Homeportal System (when 3 credits or less remaining).
  7. Reminders to top-up will be sent if a valid email address is provided, these are sent on a weekly basis when only 3 lesson credits remain. If top-ups are made before the deadline their place in the swimming lessons will be secure.
  8. If payment for a top-up is not received before the deadline date, the swimmer will automatically be removed and your space will be lost
  9. It is the parent/guardian’s responsibility to ensure that the participant has sufficient credits for future lessons. OCLL will make all reasonable efforts to ensure that sufficient notice is provided when credits are low.

Changing and Moving Lesson

  1. You may request a change of time, day or Swimming Teacher and we will try to accommodate your request, provided a space is available.
  2. Swimming ability and speed of progression will vary depending upon the swimmer.

Pool Closure and Cancelled Swimming Lessons

  1. In the event of a pool closure we will make every attempt to contact our customers as soon as possible.
  2. In the unusual event of a pool closure or lesson cancellation the remaining lesson credit balance will be carried forward to the following scheduled lesson, for direct debit payers this is already worked out into your monthly payments.
  3. In the event of a planned pool closure you will not be charged for this at time of booking, or a credit will be provided for a future lesson.
  4. If a pool closure is likely to affect swimming lessons on the long term, every effort will be made to offer space at another pool within the area.

Missed Lessons

  1. Lesson fees are non-refundable where the pupil has either missed lessons or decided to withdraw from the programme altogether.
  2. Lessons run consecutively, the lesson credits will be utilised as each lesson takes place regardless of pupil attendance (with the exception of pool closure/lesson cancellation).
  3. In exceptional circumstances Management may exercise discretion on refunds or credit notes but this would only be on production of a medical certificate or documentation from a medical centre, hospital or GP.

Changing Teacher

  1. We will use reasonable endeavours to provide the same instructor for each lesson within a course. However, cover instructors may be used without prior notification.
  2. We reserve the right to appoint a new teacher at any time and may, at times need to provide an alternative teacher for a class or classes due to illness or for any other unforeseen circumstances.
  3. In the event a teacher is away for a long period of time we will try to keep the same cover teacher for the time period where possible.
  4. If a teacher is absent, the Pool reserves the right to join classes together if considered appropriate and safe according to our guidelines. We would always try to put a replacement teacher in place immediately however, if this is not manageable we would put the classes together in order to avoid the cancellation. This would be an extremely rare occurrence as additional teachers are usually available to cover any such eventualities.

Communication

  1. We like to encourage communication and welcome issues to be raised with our staff.
  2. The duty management team will be the people to resolve any poolside issues. Any problems or issues should be conveyed through them.
  3. Questions regarding the progression of pupils should be directed towards the reception staff that will be able to pass on the message to the relevant member of staff, who will then contact you to discuss the pupil.
  4. All parents/guardians are encouraged to supply us with e-mail address for quick communication purposes. This is essential if you would like to be reminded of when you need to top-up your lesson credit balance.

Viewing

  1. Parents/guardians are not permitted on poolside but must sit in the pool viewing areas. (where pool viewing is on poolside, parents must not interfere with the lessons or distract the swimming teachers).
  2. We do ask that all spectators remain in the seating area in order to prevent any unnecessary distractions for the teachers and make every effort to ensure that all footwear is clean, wearing shoe covers when provided.
  3. It is difficult for the teaching staff to gain full attention from their pupils if they are being distracted; progress can be affected if children are not fully able to concentrate.
  4. No photography or filming is permitted on poolside or in the changing area without the prior approval from the Centre Management.

Behaviour & Conduct

  1. Parents accept that their child is under the supervision, control and care of the Swimming Teacher, during the lesson period. Should the behaviour of the child be unsatisfactory and the class is being disrupted, the Swimming Teacher has the right to remove the pupil from the class.
  2. The teacher may employ reasonable measures as are necessary to maintain the smooth delivery of the class. We reserve the right to request that your child should be removed from classes should they persistently disrupt or are seen to be putting themselves or anyone else at risk during the class. If a child is removed under these circumstances and suitable alternatives arrangements cannot be made, no refund will be provided.

Poolside Rules & Discipline

  1. Swimming hats must be worn during lessons for safety and hygienic reasons.
  2. All jewellery and plasters must be removed before swimming.
  3. Suitable swimming costumes and trunks should be worn to aid swimming development.
  4. Goggles should not be worn until in Advanced Groups, blue hats, as early water skills do not require them.
  5. All children must go to the toilet and shower before their lesson starts.
  6. It is not advisable to eat a heavy meal one hour before a swimming lesson.
  7. Any child who isn’t toilet trained must wear a swim nappy.
  8. Parents are not allowed within the lesson environment.
  9. Teachers and Assistant Teacher’s instruction must be followed at all times.
  10. Children who disrupt lessons will be asked to sit out of the lesson for a two minute period. On the third occasion they will be asked to leave the lesson.
  11. If your child is a constant disruption to the class a Risk Assessment will be carried out to determine their further development.
  12. It is the parent/guardian’s responsibility to declare any behaviour, educational and medical conditions the child has.
  13. Parents must be at the collection point in the changing rooms to collect their child at the end of their lesson.

Training

  1. OCLL are a forward thinking company, and we encourage all staff to be developed professionally. From time to time we will be running swimming teacher courses, and notices will be put up at the site up to 1 month before the course starts. The regular swimming teachers will be on site, where possible.
  2. If any issues arise while the course is running please speak to the Team Leader at the time and they will deal with accordingly.

 

 

Terms & Conditions – Memberships 

FACILITIES USE 

1. Your membership card or band will be given to you when you first visit an OCL Centre or when you sign up. You will need to bring this with you every time you visit to gain access to our Centre’s.   Do not allow anybody else to use it. If you do allow others to use your membership card/band, we may terminate your membership contract. If you lose your card, you will be charged for a replacement.

2. It is a requirement of your membership that you card or band must be produced on each visit, if your card is not shown you may be charged.

3. Active + membership includes access to single facilities identified as a ‘Home club.’ Home clubs cannot be transferred without prior permission from OCL.   Premium Membership includes attendance at all OCL Centre’s.

4. We may change the Centre’s opening times or withdraw any of the facilities at any time if we need them for tournaments, exhibitions or other activities, or in connection with any repair, alteration or maintenance work, or for any other reason. Where possible, we will inform you in advance of any significant or permanent changes to opening hours, programmes or access to facilities via notices on site and the website.

5. Some sessions may be programmed that restrict your access to facilities. Such programming may also be subject to change.

6. No refunds will be made due to such programming changes or disruptions as noted in paragraphs 4 & 5 above.

7. You will behave in a considerate and polite manner to all staff. You will not swear at staff or act in any way which our staff may find offensive, abusive or inappropriate. You will comply with all reasonable instructions given by our staff in relation to your conduct and use of our Centre’s.

8. You will use all equipment and facilities in our Centre with reasonable care. You will not mistreat any equipment or facilities, or use equipment/facilities other than for the purpose for which they are intended. You should return all equipment to its correct place after use.

9. You are not permitted to enter the facilities or partake in activities when under the influence of alcohol or illegal drugs

10. You agree to comply with our gym etiquette policy.

BOOKINGS

11. Active Plus members can book 7 days in advance. Premium membership can book up to 8 days in advance.

12. If you book an activity and fail to attend or fail to cancel prior to the class/booking commencing 3 times in any calendar month will result in your advance booking privileges being removed for a 30 day period.

13. Additional charges may apply to access facilities or activities that are not included in your chosen membership type. Where chargeable, payment is required at time of booking/activity.  

GENERAL TERMS

14. If we take no action or let you off any breach of this agreement or give you extra time to pay or comply, it will not stop us strictly enforcing the terms of this agreement at a future date.

15. We may terminate this agreement with immediate effect on notice to you if you are in breach of the centre/scheme rules. In this event you will not be liable to pay any further Direct Debit payments, provided such breach is not deemed by us to have occurred primarily in order to qualify you for termination or a refund. No pre-paid instalments, annual memberships or fees will be refunded on termination of this agreement if deemed to have breached the centre/scheme rules.

16. This agreement is governed under English Law.

MEMBERSHIPS –General Terms

17. Where a discounted Membership is purchased such as concessionary or corporate, proof of concession or employment by the company is required prior to your first use and on sign up and at regular intervals as required by us. If your entitlement changes, you must notify us.

18. All membership fees paid in advance are non-refundable including Annual Prepaid Memberships, unless the circumstances set out in cancellation provisions in sections 26 of this document where cooling off periods apply.

19. Junior memberships are available for those 15 years and under. When a junior member turns 16 years of age they must choose the appropriate membership type as they are no longer able to have a junior membership.

20. If you are under 18 years of age, your parent or guardian must validate this agreement on your behalf. By validating this Agreement, your parent or guardian agrees to be responsible for your behavior and actions at all times and to pay us any amounts that are due on your behalf.

21. Memberships may under specific circumstances be frozen or suspended for up to 3 months subject to prior receipt of the request in writing and approved by OCL. Approval is only granted for specific reasons and evidence to support the request may be required. Depending on circumstances there will be a charge of £5 per month will be made for this service.

22. Our direct debit memberships are managed by Debit Finance collections PLC. All enquires or cancellation requests should addressed to Debit Finance Collections PLC, 16 Davey Avenue, Knowlhill, Milton Keynes, MK5 8PL. Tel: 01908 422 007 E-mail: info@debitfiance.co.uk

CONTRACTUAL TERMS DIRECT DEBITS

23. You are agreeing to subscribe monthly for the services provided by the Service Provider and contracting to remain a subscriber for the minimum period of the contract (“Minimum Period”).

24. Once you have completed the minimum number of Direct Debit payments we will automatically continue to collect the agreed Direct Debit payment amount on the frequency chosen at the time of setting up the Direct Debit Instruction. Your contract will continue until terminated in accordance with these provisions.

25. You may cancel the automatic renewal of this contract at any time by providing at least 1 Months notice in writing or by e-mail (info@debitfinance.co.uk) to the Service Provider or to DFC.

COOLING OFF PERIOD

26. This contract commences once you have indicated your acceptance in the Declaration section of this contract. You have 14 full days after signup to cancel this contract for any reason. To exercise this right, you must inform us of this by post, email or telephone using the details provided. Alternatively, you can notify DFC in writing or by email to info@debitfinance.co.uk. If you exercise this right to cancel, we will reimburse you all joining and subscription fee payments received from you using the same means of payment you used for the initial transaction. If you have used the service before requesting to cancel, then we will reduce your subscription fee refund by a pro rata amount equal to the number of days from signup to the date cancellation was requested.

27. Your subscription starts immediately.

28. You will be entitled to all the rights and privileges extended to you for the type of subscription chosen.

TERMINATION OF SERVICE, LIMITED RIGHTS TO CANCEL

29. During the Minimum Period you may cancel the contract only:

  1. If we fail to maintain the standard of service you would reasonably expect.
  2. If we alter the operating hours of the services unreasonably resulting in you being subsequently being unable to access the services.
  3. If you develop a medical condition which prevents you from using the services on an ongoing basis. An appropriate medical practitioner must provide written evidence that this is so.
  4. If you move away from the area by a distance which we consider, at our sole discretion, to be too far to travel to the services for regular use. We shall require evidence that such a move has taken place.
  5. If you lose your employment and are subsequently unable to keep up your repayments under this contract. You must produce documentary evidence and we may, at our discretion, suspend your payments for two months. We will then review your financial situation with you.
  6. If you become pregnant. You must produce documentary evidence and we may, at our discretion, suspend payments for three months. We will then review your situation with you.

TERMINATION PAYMENT FOR EARLY CANCELLATION

30. If you cancel your subscription during the Minimum Period, other than in the circumstances set out above, we shall be entitled to a termination payment (“Termination Payment”). The Termination Payment will be the total of:

  1. Any arrears;
  2. Any accumulated late payment charges that have been or will be incurred; and
  3. The monthly subscriptions that would otherwise have fallen due before the end of the Minimum Period.

31. You will be given credit for early payment, and this will be in the form of a discount applied against the total that you have to pay. For details of how the discount is calculated, please contact DFC.

MISSING PAYMENTS

32. If you miss two payments, you will be deemed to have breached your contract.

GIVING NOTICE TO CANCEL

33. DFC will continue to collect your monthly subscription after the Minimum Period. Should you not wish to continue subscribing after the Minimum Period, you must give notice to cancel the contract at least 1 calendar month before the final payment of the minimum period. If you wish to cancel the contract at any time after the Minimum Period, you must give at least 1 calendar months notice. The notice should be in writing or by e-mail (info@debitfinance.co.uk) and sent to the Service Provider or DFC

COLLECTING YOUR MONTHLY SUBSCRIPTIONS

34. DFC is our agent for the collection of your monthly subscriptions. DFC will collect your subscription monthly in advance on our behalf by Direct Debit.

35. If you fail to make a payment on time, you will incur the following charges:

  1. Fail to pay the subscription on the due date £15.00.
  2. Fail to pay the missed subscription within 7 days of the date of a reminder correspondence £30.00.
  3. Fail to pay the arrears and accrued charges within 7 days of the date of a Final Notice £45.00.

36. Late payment charges become payable immediately when they are incurred.

37. Other Charges include:

  1. Payment other than by Direct Debit £5.00.
  2. Any cheque returned unpaid by your bank £10.00.

38. DFC is also our agent for serving notice and collecting any Termination Payment which becomes due. Any notice served on you in accordance with the terms of this contract, will be deemed to have been delivered to you the next day after it is dispatched by us, or our agent.

39. If you would like to make a complaint with the service you have received from DFC, this should be in writing or by e-mail to (info@debitfinance.co.uk). You may also request a copy of our complaints handling policy.

40. If you fail to pay any amount due under this agreement for a period of more than 30 days, then we may pass the debt to a third party company for collection. The costs incurred in employing the third party company will be borne by you including the costs in tracing you should you have changed address without telling us.

14 Day Cooling Off Period Cancellation Form

If you are outside the 14 day cooling off period, please contact a member of our Customer Service Team on the telephone number provided below quoting your DFC Reference.

To Debit Finance Collections Plc , 16 Davy Avenue, Knowlhill, Milton Keynes, MK5 8PL. Tel: 01908 422 007 Email: info@debitfinance.co.uk

Website: www.debitfinance.co.uk

To be completed by the account holder.

I hereby give notice that I ___________________________________ cancel my contract.

(Insert Full Name)

My Unique DFC Reference __________________________________(This can be found on your Welcome Email)

(Insert i.e.000101AB1234)

Correspondence Address:_____________________________________________________________________

______________________________________________________

Postode_____________________________________

Reason for Cancellation:____________________________________________________________________

Signature of Account Holder:__________________________________________ Date:______________________________

(If this form is being returned by email we will use your email as confirmation to cancel the contract with DFC and the Service Provider)

For ongoing enquiries in regard to your Direct Debit and your financial payments please contact Debit Finance collections PLC, 16 Davey avenue, Knowhill, Milton Keynes, MK5 8PL. Tel: 01908 422007 or email: info@debitfinanace.co.uk.

For all other membership queries and support please contact: 0161 207 7000 or email info@ocll.co.uk.

DATA PROTECTION

  • Your personal information will be held and used in accordance with the Data Protection Act 1998. Oldham Community Leisure Ltd will not

    disclose such information to any unauthorised person or body, but where appropriate will use such information in carrying out its various functions and services, including for the purpose of membership administration and to occasionally provide you with details of Oldham Community Leisure Ltd activities and offers. We will not pass your details on to third party companies for direct marketing purposes. Oldham Community Leisure Ltd may use this data in connection with the prevention or detection of fraud or other crime.

    If you do not wish to receive information from ‘Oldham Community Leisure Ltd’, please let one of our membership team know when you collect your membership card.

 

 

Gym Etiquette

  • All users must have a valid Active membership or fast track band to enter the gym
  • Appropriate and comfortable gym wear and trainers must be worn at all times
  • All free weights must be carefully placed back onto the holders and racks – please do not drop onto the floor
  • Please refrain from using your mobile phone while in the gym
  • Wipe down equipment after use – paper towels are available
  • At busy peak times, time is restricted to no longer than 20 minutes on each machine
  • Please inform staff of any changes in your medical condition or medication that may effect your ability to train safely
  • If you feel dizzy, short of breath or unwell at any time, stop exercising and speak to a member of the gym team or summon help via the panic alarms
  • Please ask a member of the gym team to show you how to use any of the equipment if you’re unsure
  • Any person/s engaging in inappropriate behaviour may be asked to end their session
  • Oldham Active cannot be held responsible for the security of personal property – please look after your valuables and use the lockers provided

 

 

For ongoing enquiries in regard to your Direct Debit and your financial payments please contact Debit Finance collections PLC, 16 Davey avenue, Knowhill, Milton Keynes, MK5 8PL. Tel: 01908 422007 or email: info@debitfinanace.co.uk.

For all other membership queries and support please contact: 0161 207 7000 or email info@ocll.co.uk

 Full Terms and Conditions and Cancellation form

OCL Partners

Oldham Community Leisure is a proud member organisation of GM Active. GM Active makes it possible for communities across Greater Manchester to be physically active through bringing together all thirteen leisure organisations across the city region.

For more information on GM Active click here


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Latest Offer

More than just a gym

FREE induction and welcome pack when you join

Latest event

Milltown Races

Find out details of when our next race is and how you can enter

Get in Touch

Please contact us using the form below and send us a message.
Alternatively you can telephone our Contact Team on 0161 207 7000. We look forward to hearing from you.

**Please note this form is for general enquiries only and should not be used for membership cancellations or freezes, please email info@ocll.co.uk**

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Oldham Community Leisure